Olympus Ultra - Regulation

OLYMPUS ULTRA RACE REGULATIONS

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1. GENERAL: In the regulations described below, some words are referred to as specific terms

  1. RACE is referred to OLYMPUS ULTRA
  2. ATHLETES is referred to competitors, ie those legally registered and participating in the race
  3. ORGANIZATION is referred to the OLYMPUS MARATHON COUNCIL
  4. COMPETITION COMMITTEE is referred to the Organizing Committee responsible for conducting the race and taking the necessary decisions.

 

2. COMPLIANCE: All athletes are required to fully respect the regulations described below. They are also obliged to obey the instructions of the race judges. Failure to comply with regulations or instructions always leads to the exclusion penalty. The race judges, when they notice violations of the regulations, record them and inform the offenders. Any other person authorized by the organizers has the ability to record any violation he or she becomes aware of, and submit it for examination to the Competition Committee.

 

3. RIGHT TO PARTICIPATE: Men and women over the age of 18 are eligible to participate in the race provided that they have finished in the last two years (1/1/2017 until the end of registrations) in 2 mountain running races of 40 km with 2.400m positive altitude or above, or 1 ultra race of 60 km and 4.000m positive altitude or above.

 

4. CATEGORIES: Both men and women share the same age categories:

  1. M18 / W18 (aged 18-23 years),  
  2. M / W (aged 24-39),
  3. M40 / W40 (aged 40-49 years),
  4. M50 / W50 (aged 50-59 years),
  5. M60 / W60 (aged 60-69 years),
  6. M70 / W70 (aged 70+ years).

In order for a category to be valid, it must have at least six (6) men entrants and six (6) women entrants.

 

5. RACE DATE: The Olympus Ultra will be held on the last weekend of June on an annual basis, the same weekend as Olympus Marathon. The start is given from the Archaeological Site of Dion and the termination takes place in the central park of Litochoro.

 

6. RACE COUSRE: The course of the race follows primarily trails. From the 66 km of the race, 60 km are on trails while 6 km on asphalt and dirt road. The paths are clearly marked and there are signs. Also temporary signaling is placed on the eve of the race so that the route is as clear as possible. The positive altitude difference reaches 5.200 meters, while the overall (positive & negative) is at about 10.000 meters. The lowest point of the race is at 3 meters (Start) and the highest is at 2910 meters. In summary, the race follows the route: Dion - Rema Orlia - Petrostrouga - Tsirknia - Krevatia - Barbala - Xerolaki (stream) - Skolio ridge - Skolio - Skala - Chondromesorahi - Prionia - Enipeas Gorge - Litochoro.

 

7. TIME LIMITS: The race closes exactly 19 (nineteen) hours after the start, at the central park of Litochoro. There are 5 (five) intermediate elimination points. These exclusion points were designated for the safety of the athletes and for the proper continuation of the race. The athletes who fail to pass through these points in the time limits listed below, are considered void and can only continue on course on their own responsibility,  provided they hand over their bib number to the station judges. Exclusion times were calculated based on the average running time of an athlete achieving a 19-hour performance:

  1. Koromilia  (KM-10) 3:00 hours,
  2. Petrostrouga (KM-15) 4:30 hours,
  3. Krevatia (KM -30) 8:00 hours,
  4. Skolio (ΚΜ-44) 13:45 hours and
  5. Prionia (ΚΜ - 53.5) 15:45 hours.

 

Exclusion limits are common for all athletes, regardless of gender and age. After completing the time listed, stations continue to record athletes but as overdue, and athletes arriving there are obliged to hand over their bib number. Athletes who wish to carry on the course out of competition, they can do so at their own responsibility, having in any case delivered their bib number (athletes who refuse to deliver their bib number are expelled from the race and are excluded for three years from all Olympus Marathon events). Finally, in order for a finish to be considered valid, it should be done within the 19 hours limit, for both men and women, of all categories. Athletes who finish late, in more than 19 hours are deemed to be valid until the last point of exclusion (Prionia) and will be presented in the official results as >19h.

 

8. ATHLETE BIB NUMBER: Each athlete carries the bib number on a prominent point on the front of his/her shirt. The bib number must remain throughout the race without folding, thus not hiding any part of the number, athletes name, sponsors, logos, etc. The bib number, in addition to the participation number will also have the name of the athlete printed on it. Substantial alteration of the number, which may cause confusion to the recording officers of the Control Points, is punishable by exclusion. Loss of the number is punished (1 hour time penalty). The athletes of each event that finished in the immediately preceding years race, are numbered with their last year’s finish position.

Participation numbers are usually begun to be given to the participants two days before the race, in the times announced by the schedule. Pick up of bib numbers is only made by the athlete himself by showing his identity card/passport or by a third party only with proper written authorization. No entry numbers are given on the day of the race.

 

9. ROUTE MARKINGS: The markings of the route placed by the organizers is temporary, in order to aid the athletes and after the race is removed. These are mainly mileage and directional signs, as well as deterrent signs to an improper route. The fixed markings of the paths used by the race are sufficient, as well as the trail itself, so that there is no problem of losing the correct course by the athletes.

 

10. EXTERNAL HELP: External assistance to athletes (except in cases when their physical integrity and health is threatened) by anyone is strictly forbidden. It is allowed only within the limits of the 5 central stations of the race. Athletes cannot be escorted by persons who do not have a race bib number. An athlete's escort is considered external support and is punished (1 hour time penalty). The use of "pacers" in Olympus Ultra is not allowed. The athlete's escort from intimate persons to the last steps of the course is permitted.

 

11. AUXILIARY EQUIPMENT:  It is allowed the use walking sticks but with some restrictions. You may own and use a map, compass, GPS, mobile phone or radio (VHF).

 

12. WASTE: It is strictly forbidden the disposal of all kinds of objects along the route, such as plastic bottles or any other solid or liquid food packaging materials. At each station there is a special plastic waste bag. All athletes are required to throw their waste into that bag.

 

13. MOVEMENT ON THE TRAILS: Athletes are obliged to move on the path without forming teams that stretch in width, thus prohibiting other athletes to overtake them. In addition, off-road movement increases the risk of injury. Another serious reason is the destruction of rare endemic plants of the Olympus flora. When an athlete is notified that he should make aside to be overtaken, he should remain on the upstream side of the slope. Dogs that may accompany some athletes are prohibited.

 

14. ROUTE SHORT CUTS: The short-cuts of the route are prohibited and are punishable by exclusion from the race. Each competitor has the responsibility and is required to carefully monitor the warning signals on specific sections of the path that indicate a prohibited cut / path.

 

15. REFRESHMENT STATIONS: The organization undertakes the catering of the athletes, supporting them at twelve (12) intermediate points of the route. The 5 central stations offer enhanced catering, while the 7 secondary ones offer electrolytes and water only. All athletes can deliver to the organizers, the morning just before the start, small items or bottles with drinks in their drop bag, which, under the responsibility of the organizers, will be handed over to the Station “Krevatia” and only there.

 

16. MANDATORY EQUIPMENT, BAGS: Details soon

 

17. CONTROL POINTS: The Control Points of the Race are 12. All refreshment Stations are simultaneously Control Points. Control Points are compulsory for all athletes. Athletes who fail to present themselves to a Control Point are considered void and are disqualified. Athletes are required to have their bib number on a prominent place so that judges can record them. If an athlete wears a windproof jacket on top of the Bib number, he/she should remove it when reaching the Control Point in order for the officials to record him/her. Refusal of demonstrating the Bib number leads to exclusion.  Control Points  3 “Koromilia”, 7 “Krevatia” & 11 “Prionia” are also time-points of exclusion ("Doors") of the race. Only at these Control Points an athlete may be required to abandon the effort due to time limit exceedance.

 

18. PROTESTS: Protests for whatever reason can be made only by the athlete himself, within 30 minutes after finishing. The decision of the protest committee, composed by the Race Director, members of the Technical Committee and the Head Officer of the Control Point in the responsibility area of which the event was recorded, shall be issued no later than the time of the awards ceremony and will be final.

 

19. SECURITY: The ORGANIZATION undertakes the monitoring of the race with specialized personnel on safety, rescue and medical assistance for athletes who might be in need. In cases where security staff and judges indicate to athletes that they need to change direction for safety reasons, athletes are obliged to obey. Denial of compliance means exclusion. At three Control Points (Koromilia, Krevatia, Prionia) there will be doctors who will deal with problems of athletes. A helicopter will stand-by in order to take off in a case of emergency, upon the advice of the race doctors. If the physician of the race advises that an athlete is in a bad condition and is unable to continue, the athlete is obliged to stop the race and deliver the bib number.

 

20. ROUTE MODIFICATION / POSTPONEMENT: Ιf deemed necessary (particularly dangerous weather conditions), the ORGANIZATION reserves the right to modify the route or to postpone the start for a period of time in order not to endanger the physical integrity of the athletes.

 

21. RESULTS: The official (final) results of the race are published several days after the race, in order to undergo cross-checking of the data. Only after publication of the official results the certificates of participation are printed.

 

22. PENALTIES:

  1. Path pollution: 1 hour time penalty
  2. Short cuts: race exclusion penalty
  3. Inappropriate behavior towards the organization's staff: expulsion from the race and a 3 year exclusion from all Olympus Marathon competitions
  4. Violation of the rule of use of sticks: 1 hour time penalty
  5. External support and athlete's accompaniment: 1 hour time penalty
  6. Denial of bib number delivery: expulsion from the race and a 3-year exclusion from all Olympus Marathon competitions
  7. Lost athlete's bib number: 1 hour time penalty
  8. Lifelong exclusion is foreseen in severe cases, such as violence against members of the organization.

 

 

23. PRIZES: Commemorative prizes are given to the three men winners of the overall ranking and to the three female winners of the overall classification. There are also prizes for the first three winners of the categories M18, M, M40, M50, M60, M70 and W18, W, W40, W50, W60, provided that each honored class includes at least 6 men participants and 6 women participants. Otherwise, only the first winner of the category is honored.

 

24. MEDALS AND CERTIFICATES OF PARTICIPATION: A commemorative medal is given to all athletes who finish within the 19-hour validity period. They are all honored with the same medal, regardless of their performance.  Commemorative certificates of participation are given to all athletes, regardless of the final result (finish or abandonment), showing their final time and order of general classification or the point of abandonment for those who left the race. The medals are given to the athletes at the finish line. The certificates will be uploaded on the OLYMPUS MARATHON website after the final results of the race have been published, from where they can be printed.

 

25. DISCLAIMER: The ORGANIZATION  and the COMPETITION COMMITTEE are not responsible for the death, injury or any damage to the health of the competitors who, by submitting the application form, declare that they are aware of the dangers that exist in a mountainous environment and that their state of health is good and allows them to race, and has recently been examined by a doctor for this issue. However, no athlete will be required to produce a medical certificate. Athletes themselves are required to regularly take medical precautions to check their health status. The ORGANIZATION/ COMPETITION COMMITTEE  disclaims any responsibility for the physical integrity of athletes who are obliged to behave responsibly at points of the route where the risk of falling with unpleasant or fatal outcomes is increased.

 

26. INSURANCE: The ORGANIZATION covers all participants by a Group Insurance Contract.

 

27. COPYRIGHT:  The ORGANIZATION maintains the exclusive copyright of the photographs and videos of the race by partners assigned to it. Any athlete, who submits the application form, automatically accepts this condition, knowing that his face may appear in photos or videos without permission and without claiming any compensation from any publication of the material.

 

28. MODIFICATION OF REGULATIONS: Organizers reserve the right to amend the race regulations without prior notice.

 

Update : January 2019